Raghu RajiDo you know why is (PM) Project Management still disorganized and time-consuming?
Do you still continuously update the spreadsheets and drown in the post and participate in weekly update meetings?
That is a waste of time and well effort. The good news which is awaiting is that now, you can have a complete overview of your project all at a glance and with the little help of some right software tools. Let’s droop into this article and know about it in detail.
What is Project Management Software?
Now, this is something very interesting because project management software is usually used to track the assignments and the number of hours that your team has given on a project. The top feature includes scheduling and task management tools, plus analytics and integrations.
The Project Management solutions are very useful for the business and the remove team and the freelancers because this software provides a digital space for collaboration. This is especially beneficial for projects which manage remote workers and independent contractors. This software is a most sophisticated digital system which allows one to manage the teams’ assignments in an online space.
What Makes Good Project Management Software?
Project Management software is a kind of technology that is used to organize the business workflow. You can easily use this digital system to track, schedule, and map out the projects and assignments of your company. This software also allows your team to share a good virtual space. Everyone on your team can have access to this program with permission and this lets you schedule the assignments and collaborate on the projects.
This software allows you to quickly and efficiently check the company’s workflow and can easily aid in your project resource Management. This also helps the users to make suggestions on any assignment and notes within the system and you can also set a reminder for your teams’ upcoming deadlines or incomplete tasks.
It also comes with a handy system of assessing and boosting your teams’ productivity by tracking how much time a use pens on a project and how many assignments they have completed by this you can easily determine your team members’ dedication towards the project.
There are 5 key functional aspects of the project management software services for guiding your decision.
- Task lists: This help to let you assist and update the status of the task which enables everyone in your team on the same page can have access.
- Schedules: Certain tools offer calendars like Grant charts or milestone tools which will help you to understand where the task fixes into the project as a whole and how much time it will take to complete.
- File Sharing: This helps in sharing in organizing the key project documents by eliminating the time which is wasted searching for files.
- Communication: The most critical aspect of project management is communication as there should be always a smooth flow of communication to solve problems easily and quickly.
- Reporting: The most important moment for all the team members is to update themselves on the project as a whole so this is a huge plus point for the project managers who won to ensure that the project is progressing and the task is being carried time appropriately.
With these aspects, now come to the most happening part which is the top 10 best project management software.
Table of Contents
Top Project Management Software Comparison — Top 10 Tools for 2023
1.Click up
Click up is the kind of project management app that is very much powerful as it has features for managing and completing all the team’s projects in one platform. Users can also plan their projects, manage resources and schedule tasks in an essentialized workspace. They can also collaborate and communicate with the team members and guests.
You should pick up this because it has features for sharing, creating, and collaborating on the edits for the Wikis and documents. The users can also comment on the documents and tasks and can also assign comments as well as chat with other team members for increasing collaboration and communication.
The task management features include a checklist, task templates, and the sub-task as well as the ability to sort, search for and filter to easily reorder and view the task in a manner that is convenient for the team.
Features:
- It provides a whiteboard, real-time reporting, and share documents for collaboration.
- Task management with different views, templates, and goal tracking.
Pros:
● The free forever plan allows unlimited members
● Unlimited file storage on all paid account tiers
● Can email (set-up) a task directly from Outlook
Cons:
- Read-only guest permissions are limited to a paid account
- Reporting suite is limited to paid plans only
- Granular customization options result in a time-consuming set-up
Pricing:
ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $9/user/month and offers additional functionality.
2.Monday.com
Do you know that the monday.com Work OS is a very reputed project management brand that has a flexible platform for teams of all flavors.
It is an award-winning project management platform that is used all over the industry by companies like BBC Studios, Coca-Cola, Hulu, etc. It provides the best features for managing projects which includes making comments, mentioning the name of teammates, attaching files to cards, and many more.
monday.com has the interface for packing with features and offering extensive configuration management capabilities while other solutions lean into a view of project data this gives the users the most flexibility by adding and configuring the valuable visualization.
Features:
- It can visualize the project data through multiple tables like dashboard views and Kanban.
- This also has the option of personalizing the colorful interface which brings the project data to life.
- It can also customize and share the service for the collection of data via the WorkForms tool.
- Has access to integrations for marketing, CRM project management, and developers.
- Pre-building the automation and long listing opinions for creating the automation rules.
Pros:
- It is designed for a multitude of use cases across functions and industries.
- Robust configurability for setting the workspace and tools to team specifications.
- Clean user interface not bogged down by the platform’s extensive features.
Cons:
- An evident learning curve for new users and implementing advanced features.
- The import engine failed to pull most existing data into the platform.
- Manually inputting data to reconcile imports was the biggest pain point.
Pricing:
Pricing starts at $10/user/month (billed monthly) and has a 14-day free trial. They also offer a free plan for up to 2 users.
3.Smartsheet
It is launched in 2005, for projects and work managing platforms and it is the safest bet in the PM software market. From the time of onboarding, you will be very much impressed by its user-friendliness nature and the feature of extensibility.
Smartsheet also offers an upgrade from the traditional tools by adding needed integrations, accessible UX, robust configurability, etc.
Smartsheet has useful project management features like workflow automation and visualization of tasks in the calendar, card views, and Gantt. You can also customize brands and set color themes for some individual projects.
Features:
- multiple views
- reports that consolidated multiple sheets
- forms to collect information
- digital asset management using Brandfolder.
- included dashboard
- workflow automation
Pros:
- Ease of sharing
- Easily customizable dashboard
- Sheet-to-sheet linking
Cons:
- can’t customize chat colors
- change doesn’t update in real-time
Pricing:
Smartsheet has three plans and starts at $9/user/month, with a minimum of 3 and a maximum of 25 users. They offer a 30-day free trial.
4.Click up
Click up is the kind of project management app that is very much powerful as it has features for managing and completing all the team’s projects in one platform. Users can also plan their projects manage resources and schedule tasks in essentialized workspace. They can also collaborate and communicate with the team members and guests.
You should pick up this because it has features for sharing, creating, and collaborating on the edits for the Wikis and documents. The users can also comment on the documents and tasks and can also assign comments as well as chat with other team members for increasing collaboration and communication.
The task management features include a checklist, task templates, and the sub-task as well as the ability to sort, search for and filter to easily reorder and view the task in a manner that is convenient for the team.
Features:
- It provides a whiteboard, real-time reporting, and share documents for collaboration.
- Task management with different views, templates, and goal tracking.
Pros:
- The free forever plan allows unlimited members
- Unlimited file storage on all paid account tiers
- Can email (set-up) a task directly from Outlook
Cons:
- Read-only guest permissions are limited to a paid account
- Reporting suite is limited to paid plans only
- Granular customization options result in a time-consuming set-up
Pricing:
ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $9/user/month and offers additional functionality.
5.Kinton
Kinton is a customizable project track platform that is usually used by teams all over the world and this is a unique approach to task and Project Management that leads you to build a wide variety of customizable apps from scratch and templates from the existing spreadsheet.
This app can be easily customized for sales CRM, customer databases, expense reports, and many more.
Do you know that Kinton is a particular software that is used for project tracking it also has the feature to filter and prioritize the task by data field or the team members and generate custom reports or dashboard views?
Features:
- Real-time custom graphs and charts
- Private Messaging
- Enhanced process management
- include a pre-built application library.
Pros:
- Flexible pricing that includes special deals for schools and NPOs
- Admin accounts have access to tons of customization tools
- Data is easy to pull and manipulate into good-looking reports
Cons:
- No single-user plan available (minimum 5 users)
- Limited to 5GB/user storage on every pricing tier
- No native templates for common project types or documents
Pricing:
Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.
6.Workotter
Workotter is a software that is easy to set up projects and the portfolio for resource management software and can also stand out the users’ experience and library of magic dashboards to get the PMOs automated quickly.
This software is an idol for engineering consulting or small or medium enterprises that can value simplicity and approach vendor partnership.
You should pick this as a good platform for the users to operate simply and also allows you to create your magical dashboard with 100 template designs built by actual clients all over the years.
Features:
- It includes resource Management
- process the automation
- Configurable reports
- provides a dashboard to help and control your project portfolios.
Pros:
- Easy to communicate with others on the project
- Interactive visuals to gauge the initiative’s impact
- Open APIs allow to pipe of data directly to clients
Cons:
- Better tailored to experienced PMs, not beginners
- Creating processes can be time consuming
- Some features are limited to desktop, not mobile
Pricing:
WorkOtter has three plans, and its pricing is available upon request.
7.Microsoft Projects
The Microsoft project is a Microsoft answer to project management because this tool lets the users manage the project by using a simple visual task force that supports the custom workflows, Kanban, Scrum, and choose whatever methodically makes sense for the project.
This project management solution is particularly very easy to use and learn because if you are familiar with the Microsoft family then this is the go-to software that you can use.
Features:
- It has an integrated background which easily makes the user understand the system.
Pros:
- Can generate a Gantt chart from a spreadsheet
- Helpful project template descriptions for guidance
- Driver prioritization module for ranking strategies/objectives
- Integration with other Microsoft software
Cons:
- Limitations on collaboration tools
- Steep learning curve
- Poor customization options
Pricing:
MS Projects starts at $12.80/user/month and has a free 30-day trial.
8.Airtable
Airtable is the kind of project management solution that lets the users add and attached long text notes, checkboxes, barcodes, and many more so that they can record everything in the other tables. Powerful sorting, filtering, and grouping will give you the freedom to arrange your work and whatever is best for your work and your team.
This is a very use your friendly software which provides all the features like built-in support for popular apps and connects with over 1000 websites and apps.
Features:
- The user interface is colorful, sleek, modern, and attractive.
- Software score is well in the UX consideration.
Pros:
- Flexible for small businesses
- Rollups and Lookups to organize data
- Forms easy to distribute and embed
- Color-code lists and project items
Cons:
- Steep learning curve
- Time-consuming to build custom tables
Pricing:
- Airtable starts at $10/user/month and has a freemium version of the software.
9.Asana
Asana is a task management solution that has automation tools rule builder and works place to manage items. Asana’s timeline helps the users to create a plan which shows how the piece of the project will fit together and how the work will exactly look.
This project management solution has a colorful, rich, and inviting user interface with everything from compartmentalized productivity items to play full cartoon animations.
Features:
- Include resources, project and task management
- Automation, reporting under workflow builder.
Pros:
- Easy to use
- collaboration focused
- task management
- expansive integration
Cons:
- No time tracking features
- Requires some experience
- too many features
- assignments are limited
Pricing:
Asana starts at $10.99/user/month and has a freemium version of the software.
10.TeamGantt
TeamGantt is used by Netflix and Amazon and this project management Gantt chart maker software is a premium version for smaller groups and teams and this is best for the team who do not want the upgraded paid plan.
This solutions course well in the instability part of evolution criteria and is very much flexible for the users as it has the tool to accommodate and track all your projects of any constraints or structures.
Features:
- It includes a drag-and-drop Gantt chart builder
- It has multiple project parallel displays.
- Resource management helps the team to view the portfolio and also add sticky notes.
Pros:
- Flexible setup/tracking for projects
- Share charts without the recipient logging in
- Easy drag-and-drop task duration
- Easy to learn
Cons:
- Dependency functionality can get complicated
- Doesn’t have in-app notifications
- Views lag behind changes
Pricing:
TeamGantt costs $24/month/manager and has a freemium version of the software for up to 3 users.
11.GanttPro
This is the best project management tool for scheduling and planning projects online. GanttPro is a project management software that is based on Gantt charts and is very useful for managing all kinds of projects and teams from different profiles.
This software includes some amazing features for efficiently breaking down the project and achieving milestones this also will let you get more visibility so that users can choose between broad views, gantt charts, and task dashboards.
Features:
- This includes star management, resource management, time building management comma budget tracking, and templates to get the projects quickly started.
Pros:
- Intuitive interface with a short learning curve
- Multiple and flexible project views
- Professional Gantt chart templates
Cons:
- Light on integrations
- Lack of options to create recurring tasks
Pricing:
Basic plans for one user start at $7.99/month if billed annually and offer a fully featured 14-day free trial.
These are some of the suggestions for the best project management solution which you can always use while assisting or managing any project and letting your team get their hands on it.
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