The best white-label online meeting software includes MirrorFly, Apphitect, and Sendbird. These solutions offer real-time video conferencing, voice calling, online meetings, and collaboration features for businesses.
The online meeting software helps distributed teams and hybrid employees collaborate quickly. Distance and operating time zones don’t matter. A virtual meeting platform improves employee productivity.
And there is no ‘one’ best online meeting software in 2026. It depends on the team’s needs. There are ready-to-use apps, open-source platforms, and build your own white-label communication software.
In this guide, we have covered:
- Top features of a virtual meeting platform
- Best 10 online meeting software in 2026
- Pros, cons, standout features, and pricing
- How to choose the best virtual meeting solution
Best On-Prem Online Meeting Software: At a glance
Before we dive into the detailed insights of the best virtual meeting software, here’s a quick overview of them in the table below,
| Meeting Software | Best for | Key Feature | Starting Price |
|---|---|---|---|
| MirrorFly | B2B, SaaS, large organizations to embed self-hosted video meeting into their platform | Allows building a 100% customizable video chat app for any platform, browser, and coding language | Custom pricing |
| Apphitect | SMBs to build their own white label video chat platform | Create and launch a white-label virtual meeting platform | Request a quote |
| Sendbird | Developers who embed video calling feature | Real-time chat and messaging | Starts at $399 per month for 5000 Monthly Active Users |
| Zoom | Businesses who need reliable video interaction | HD video and audio conferencing | Starts at $13.33 per month for small teams |
| Microsoft Teams | Organizations already using the Microsoft 365 ecosystem | Unified chat, video meetings, and file sharing | Starts at $4.00 to $4.80 per user/month |
| Google Meet | Businesses that prioritize deep integration with the Google ecosystem | Create an instant meeting or schedule it in Google Calendar | Starts at $8 per user/month |
| Troop Messenger | Companies that want a secure instant messaging app | Self-destructing chat window | Starts at $2.50 per user/month |
| Jitsi Meet | Teams looking for an open-source video conferencing platform | Start a meeting without needing a user account | Starts at $99/month and covers 300 Monthly Active Users |
| BigBlueButton | Organizations that rely on an e-learning platform | Integrates with LMS tools such as Canvas and Moodle | Starts at $7.99 per person/month |
| Rocket.Chat | Developers who prioritize data privacy and customization | Messaging and customer engagement | Starts at $4 per user/month |
First Category: White-Label Video Meeting Platforms
This enables businesses to host video meetings under their own brand, logo, and colors. Top solutions include MirrorFly, Apphitect, Sendbird, and Troop Messenger.
First, let’s start with MirrorFly.
1. MirrorFly – Best On-Premises Video Conferencing Solution
MirrorFly is a CPaaS provider that offers enterprise teams a custom video calling API to integrate 1-on-1 and group virtual meetings into any web or mobile app. MirrorFly’s video calling solution delivers stable and high-quality calls even on low-bandwidth networks.
The low-code solution allows developers to integrate chat, video, and voice features and launch the app in 48 hours. Besides, teams can add, modify, or remove AI agents and chatbots to build their own white-label video meeting platform.
Key Features Of MirrorFly
- HD Video Conferencing
- One-Click Meeting Access
- Background Effects
- AI Meeting Summaries
- On-Premise Chat Server
Pros Of MirrorFly
- MirrorFly allows teams to have complete ownership of all data created through the video call API.
- It offers online security solutions that organizations can customize as per their requirements.
Cons Of MirrorFly
- Some teams say the AI video calling features are currently in beta and not fully rolled out.
MirrorFly Pricing
- MirrorFly offers a custom quote and comes with a one-time license cost.
2. Apphitect – Enterprise White Label Virtual Meeting Solution
Apphitect is a secure video conferencing solution adopted in medium and large teams. It gives organizations full source code access to customize the solution. This white-label software is ideal for enterprise teams to keep the video data within their own infrastructure.
Apphitect supports on-premise and cloud hosting and gives complete flexibility over deployment. The low-latency video call ensures real-time communication even with a concurrent participant count.
Key Features Of Apphitect
- Group HD Video Call
- Custom Video Security
- Upload Large Files
- Video Call Recording
- Video Frame Capture
Pros Of Apphitect
- It unifies enterprise instant messaging, voice calling, and AI features into one. This reduces context switching between apps.
- The one-time license cost eliminates the long-term subscription fees for businesses.
Cons Of Apphitect
- The ‘conversation coach’ AI feature is in beta and expected to be rolled out in the future.
Apphitect Pricing
- The solution provides a custom quote and comes with a lifetime ownership license.
3. Sendbird – Custom Video Calling API Provider
Sendbird is a communication platform that supports video and voice calls for businesses. Their developer-friendly APIs embed group meetings and chat directly into apps.
It handles concurrent users, and its modular approach allows customizing video call features. It’s ideal for teams building communication-first digital experiences with enterprise-grade security.
Key Features Of Sendbird
- Direct and Group Calls
- Multi-device Support
- Call Notifications
- Audio Output Selection
- Video Control Option
Pros Of Sendbird
- The customizable UI kits allow developers to launch a video chat interface quickly.
- Sendbird’s cloud infrastructure handles higher volumes of concurrent video sessions.
Cons Of Sendbird
- Their pricing can escalate quickly and make it expensive for growing companies.
Sendbird Pricing
- It provides a custom quote for businesses.
4. Troop Messenger – Enterprise Team Collaboration Platform
Troop Messenger is a communication platform that integrates video conferencing and a messaging system. This eliminates the need to switch between apps. It’s built for government, defense, and corporate sectors.
Troop Messenger offers on-premise and cloud deployment options. The platform gives organizations complete data sovereignty during virtual meetings. Its burnout and remote monitoring features suit distributed teams.
Key Features Of Troop Messenger
- Group Video Calls
- Files Sharing
- Screen Sharing
- Chat Filters
- Burnout Timer
Pros Of Troop Messenger
- Video calls and messaging exist in one platform and keep the meeting context intact.
- Teams adopt the platform quickly as the interface is intuitive and easy to learn.
Cons Of Troop Messenger
- It doesn’t integrate with popular scheduling tools and makes pre-meeting discussions more manual.
Troop Messenger Pricing
- The basic plan ranges from $2.5 to $5 per user/month. An additional $2 per user/month is charged for the video meeting feature. An enterprise custom plan is also available.
Second Category: Cloud Video Meeting Platforms
This facilitates the infrastructure and hosting environment for the virtual meeting. Popular cloud platforms are Zoom, Microsoft Teams, and Google Meet.
5. Zoom – Reliable Video Conferencing Software
Zoom is a widely used virtual meeting platform by businesses. It offers HD video calls, webinars, and team collaboration tools in its interface.
The platform works even in low-bandwidth environments and makes it accessible for teams. It integrates with Google Workspace, Microsoft 365, Slack, and other tools. In short, Zoom provides a comprehensive virtual meeting experience for firms.
Key Features Of Zoom
- HD Video & Audio
- Breakout Rooms
- Video Recording
- Screen Sharing
- Meeting Summaries
Pros Of Zoom
- Their interface is intuitive and requires no training for new teammates.
- It supports many participants along with polling and hand-raising features.
Cons Of Zoom
- The free plan allows group meetings for a short duration, and teams have to pay for long-hour meetings.
Zoom Pricing
- Zoom charges $14.16/user per month for small teams and costs $18.33 /user per month for large teams.
6. Microsoft Teams – Enterprise Collaboration Platform
Microsoft Teams is a communication and collaboration tool used by corporates and governments. It acts as a central hub for messaging, video conferencing, file sharing, and app integrations.
Besides, live captions and meeting recaps features ensure productivity among employees. It’s hosted on the cloud infrastructure, and zero setup is required for organizations.
7. Google Meet – Browser-based Video Calling App
Google Meet is an online meeting platform built within the Google Workspace. Small and medium teams can launch meetings from Gmail, Google Calendar, or the web without an app.
It allows muting participants and entry moderation to prevent unauthorized access. Google Meet stands out for its on-the-go functionality and accessibility for teams.
8. Jitsi Meet – Private Video Conferencing Platform
Jitsi Meet is a free and secure video conferencing platform that allows teams to host or join meetings without requiring an account. Organizations can deploy the Jitsi server app on their own private infrastructure with full control. It requires zero configuration and is best for immediate use.
The platform is a cost-effective choice for an organization with a dedicated DevOps team. Otherwise, the hidden resource cost will be higher than the enterprise licensing fee.
9. BigBlueButton – Virtual Classroom Software
BigBlueButton is a web video conferencing platform. It’s specifically built for online learning and for internal teams. It operates within browsers and offers real-time audio/video calling features. Teams can integrate tools such as Canvas, Moodle, Sakai, D2L, and Schoology for employee training purposes.
The platform is good for small team sizes. But for massive meetings, it restricts individual webcams to prevent server crashes.
10. Rocket.Chat – Real-time On Prem Collaboration Platform
Rocket.Chat is a team communication platform designed for security-conscious organizations. It gives companies full data ownership through self-hosted deployment. The platform unifies messaging, voice, video, and AI into a single hub. Besides, it allows teams to start calls, share screens, and collaborate without leaving the workspace.
But Rocket.Chat requires experts for onboarding. The performance scales only if configured with load balancing and containerized microservices.
Top Features of Online Meeting Software
Team meetings are more engaging with interactive video call features. Here, we have listed the top features of virtual meeting software.
1. Real-Time Communication Features
- Audio & Video Calls: It enables teams to have a seamless in-person meeting experience.
- Screen Sharing: This allows teammates to present reports, conduct webinars, and discuss projects.
- Video Recording: It allows teams to capture video calls and review them later. Especially for employee training purposes.
- Large File Uploads: Participants can share large files during video meetings effortlessly.
2. User Experience Features
- Cross-platform compatibility: This allows teams to experience video calls across all devices.
- Live Captions: It converts the spoken audio into screen text and improves accessibility.
- Background Effects: This helps teams to create a professional background during live video.
- Calendar + Email Sync: It schedules meetings in the calendar tool and sends the invite link in email.
3. Security Features
- End-to-End Encryption: It ensures the private meeting conversations are protected from unauthorized access.
- Profanity Filters: This automatically detects and blocks inappropriate language to maintain professionalism.
4. AI Productivity Features
- Meeting Summaries: It generates a recap of video meeting highlights through video avatars.
- Video Frame Capture: This snaps moments, presentations, or whiteboard content for reference later.
How To Choose The Right Online Meeting Software?
Every organization has teams of different sizes, budgets, and workflows. Based on the unique requirements, a business’s choice of virtual meeting software varies. This section showcases the checklist for the right online meeting solution.
- On-Premise Deployment: The solution should allow hosting the software on their own private server. This which offers complete data privacy.
- Custom Video Interactions: The platform should allow adding, removing, or modifying the video calling features.
- Video Call Security: The participants must feel safe every time they make or receive video calls on the app, with advanced encryption.
- White Label Video Software: It should allow adding the company logo, colors, and theme to ensure brand consistency among teams.
- Uptime & Performance: It should guarantee SLA uptime, low-latency video, and infrastructure built to scale even under peak traffic.
- Full Source Code Access: The companies should allow personalizing any part of the video call SDK to build team-specific apps.
- Free Migration & Integration: It should enable transferring customer data from the cloud or premises to the new platform without downtime.
Conclusion
The video calling solutions are gradually evolving from basic communication software to a more artificial intelligence-driven platform. This focuses on enhancing the user experience and automating manual work.
And the top virtual meeting software is also currently adapting to these trends. If your enterprise organization is looking for one such solution, contact the experts and start to build a secure meeting software for your team.
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